A To-Do List For Bike Tour Planning

Our friends Trevor & Simone are about to leave for a 3-month bike tour. They’ll be flying to Jordan and cycling back to the Netherlands.

The last few days before a big bike trip can be pretty crazy, with so many things to do, but when we entered Trevor & Simone’s flat, we were greeted by an impressively organized to-do list. It has 3 columns: Backlog, Doing and Done.

How To Plan A Bike Tour

After admiring their list, we asked them to take a picture and explain the logic behind it.

The list is actually based somewhat on Trevor’s experience in IT and the task board used in the Scrum method of project management. Trevor explained to us a bit more about how the list works:

We started with a brainstorming session of everyone on the trip (in this case just the two of us) and used the collective wisdom to write a few words describing each task on a sticky note. We then put all the notes on the wall, discussed them, eliminated duplicates and made an initial priority list with the most important or useful tasks at the top of the list.

Items to focus on are those that absolutely must be done like fixing the bike, visas, vaccinations, tickets and so on. Yes, it is possible to cycle without a blog or Twitter account…

Once you have the tasks prioritized, put them into the ‘Backlog’ column. Don’t be scared. It’s not as bad as it looks.

The theory is you take the most important item from ‘Backlog’. Move it to ‘Doing’ while you work on it. When it’s done, move it to the right column. Rinse and repeat.

When you start itemising things like this, the number of small but time consuming tasks becomes a bit intimidating. The nice thing is that progress is easy to see. Everyone can see what is being done at the moment and there is less chance of forgetting something.

We like this idea as a simple way of keeping things organized in those chaotic few days before a big bike tour. It’s similar to our method, except ours is written on a white board (and therefore it’s not quite as easy to reorder items or move them from one column to another).

How about you? Leave a comment below and tell us how you make sure everything gets done before you go on a tour.


  1. Sheila
    17th April 2011 at 3:04 pm #

    This is such a great idea. Working in IT myself, I can’t believe I haven’t thought of using this method before for cycle touring/planning. And this advice comes just in the nick of time – thank you!!!


  2. shane
    17th April 2011 at 6:17 pm #

    I see brewing beer in to doing list, but don’t see drink beer in the backlog, who’s going to sacrifice themselves and do the dirty deed:)

    • TogetherByBike
      19th April 2011 at 7:33 pm #

      Actually, it wasn’t so much brewing the beer as bottling it that needed to be done. Finally completed that task on the afternoon before we left. The plan is that it will be ready to drink by the time we get back.

  3. Sam
    18th April 2011 at 8:52 pm #

    would be very interested to speak with your friends about their plans as I am currently in Egypt and will be cycling through the Sinai to Jordan in the next two weeks and had planned to cycle through syria and lebanon before heading further eastward but the “feeling” on the ground here is that Syria is pretty unstable (and with no apparent resolution to the kidnapping of the 7 estonian cyclists last month). would be keen to know their thoughts on this.



    • friedel
      18th April 2011 at 9:01 pm #

      Hi Sam, they’ve just flown out to Jordan today. Your best bet is to try and message them via Twitter: @togetherbybike

      I think they’re going to play it by ear, and take a bus through Syria if necessary.

    • TogetherByBike
      19th April 2011 at 7:40 pm #

      Hi Sam,

      as Friedel says, contact us via Twitter if you need a direct update.

      Currently we are in Amman and spoke to someone this morning that had been working in Syria until very recently. She says that provided we avoid the known hot-spots and stay away from the demonstrations then life is pretty much normal and the Syrian people are as welcoming and friendly as ever.

      This seems to be the general consensus from everyone that we have spoken to. I suggest carrying on with your trip as planned and ask the locals when you get to Amman. If worst comes to worst you can always fly or bus your way to Turkey.

      We’ll post here and on Twitter whenever we have some concrete news.

      Good luck with your trip!

      • Sam
        19th April 2011 at 8:23 pm #

        HI T and S,

        Thanks for your reply. We will certainly continue our ride up to Amman and think we will probably continue on through Syria, if not by bike then by bus. These are interesting days but we too have received similar advice from people in Syria that if you stay away from the troublesome spots, it should be ok.

        Good luck, safe travels and enjoy the ride. I take it your bikes arrived in one piece?



  4. TogetherByBike
    19th April 2011 at 10:14 pm #

    Hi Sam,

    yes our bikes arrived in perfect condition. I was impressed – no sign whatsoever that they had been even slightly squashed. We flew with Royal Jordanian and I’d certainly recommend them.

    We got through immigration and customs at Amman very quickly with only a couple of bemused glances at the huge bike-boxes we had with us.

    All-in-all it’s been a great experience so far. The interesting part starts soon when we get on the bikes and head North.

    Stay in touch!


  5. Sam
    19th April 2011 at 10:53 pm #

    ps. I meant to say, please keep us posted on how you get on with in Syria, as it would be really helpful to know. cheers sam

    • TogetherByBike
      21st April 2011 at 7:32 pm #

      Hi Sam,

      the border crossing was quick and painless, albeit rather expensive. $US100 for an Australian passport holder! ($34 for NL)

      We have been restricted to the main highway for cycling so get used to breathing diesel fumes and the constant klaxons from nearly every vehicle that goes by.

      The people have been extremely friendly but also gave us lots of warnings about where to stay away from. Best bet for you is just to ask around as you go through.

      Currently in Dam, deciding the best way North. We really do *not* want to spend a further four days breathing diesel on the highway, plus of course there it’s the part next to Lebanon. We may look at the train, truck or a minibus to take us past the problem areas.


    • TogetherByBike
      29th April 2011 at 7:57 pm #

      Hi Sam,

      I’m sure you have seen & read the news. All we can advise is to stay away from any demonstrations or crowds and seriously consider taking a train through the country. The ‘slow’ train from Damascus will take bikes in the baggage car although in our case one of them ended up stored in the toilet… 🙂

      Currently one of the border crossings with Jordan (Deraa) is closed but as far as we know the ones with Turkey are open. Get to Aleppo and then cycle out via Bab al Hawa is our advice. It’s easy to get to Kirikhan (TR) in a day from Aleppo. There is a reasonable hotel there opposite the hospital.

      Good luck and let us know how you go!

      Cheers, S&T

  6. Sam
    30th April 2011 at 7:54 am #

    Hi S & T,

    Thanks so much for the info. You have been very kind and helpful. We are still in Egypt but hopefully entering Jordan from the south tomorrow. We will trundle our way to Amman over the next week or so and then re-assess the situation from there. We do not have a Syrian visa at present, because they do not issue outside home countries and it would have expired if we got it before we left so we will have to try on the border. (I am told it is generally possible). This is a further complication but we will see what happens.

    Thanks again and enjoy the quieter part of your journey!


    • TogetherByBike
      1st May 2011 at 6:02 pm #

      Hi Sam,

      We also didn’t have a visa before crossing the border and crossed without difficulties. In fact we have not heard of anyone getting turned back so it should be OK. There’s only one way to find out. 🙂

      BTW: Train is probably cheaper than bus – that’s what we found anyway.

      Good luck!

      Cheers, T & S

  7. Crystal
    19th July 2011 at 10:16 pm #

    Thinking if you were planning from a distance or want something a bit more techie, http://www.wallwisher.com would work well.

  8. kyrie 7 shoes
    27th June 2022 at 5:20 am #

    Needed to send you this little bit of remark so as to say thanks a lot once again on your nice concepts you have provided on this site. This is really incredibly open-handed with you to make extensively what numerous people might have marketed for an e-book to get some bucks on their own, most notably considering that you might well have done it in the event you decided. Those things additionally worked like the good way to be certain that the rest have a similar zeal like mine to understand a good deal more when considering this issue. I’m certain there are a lot more fun sessions in the future for people who browse through your site.

  9. golden goose sneakers
    27th June 2022 at 5:21 am #

    I would like to get across my affection for your generosity giving support to visitors who should have help on this concern. Your real dedication to passing the solution throughout came to be amazingly advantageous and have constantly encouraged many people like me to achieve their aims. This warm and helpful hints and tips denotes so much to me and extremely more to my peers. Many thanks; from all of us.

  10. bape hoodie
    27th June 2022 at 5:21 am #

    I must express my affection for your kindness supporting men who must have help with your niche. Your personal commitment to getting the message up and down was especially useful and have always made many people just like me to attain their endeavors. Your own important key points signifies so much to me and a whole lot more to my mates. Many thanks; from each one of us.

  11. golden goose sneakers
    16th July 2022 at 2:17 pm #

    I have to express my affection for your kindness for those who absolutely need guidance on this one theme. Your real commitment to getting the message along came to be amazingly advantageous and has enabled others much like me to arrive at their dreams. Your helpful useful information denotes much to me and extremely more to my peers. With thanks; from each one of us.

  12. off-white
    16th July 2022 at 2:18 pm #

    I intended to draft you that very small word just to thank you so much the moment again just for the magnificent tips you’ve documented above. This has been certainly remarkably generous of people like you to present easily all a few individuals would’ve offered for an electronic book to help make some money on their own, especially seeing that you could possibly have tried it in case you desired. The basics likewise worked to become fantastic way to comprehend someone else have a similar zeal just as my very own to grasp much more in regard to this matter. I am sure there are a lot more pleasant occasions up front for individuals that examine your website.

  13. russell westbrook shoes
    19th July 2022 at 8:01 am #

    I simply wished to thank you very much once more. I am not sure the things that I would have done without the actual creative ideas discussed by you about such area. It absolutely was a very daunting scenario in my opinion, nevertheless taking note of the very skilled strategy you dealt with it forced me to weep with delight. I’m just happy for your advice and wish you know what a great job you happen to be putting in teaching men and women with the aid of your blog. More than likely you have never encountered any of us.

  14. off white hoodie outlet
    19th July 2022 at 8:02 am #

    I as well as my pals were examining the nice secrets and techniques from your site and instantly developed an awful feeling I never expressed respect to you for those secrets. All the guys are already so joyful to study all of them and already have certainly been taking advantage of these things. Thanks for simply being simply kind and then for picking certain exceptional topics most people are really desirous to learn about. My very own sincere regret for not expressing gratitude to you sooner.

  15. cheap kd shoes
    20th July 2022 at 5:16 pm #

    My spouse and i were now thrilled when Michael managed to complete his survey by way of the ideas he had from your own web page. It is now and again perplexing just to happen to be freely giving tips and tricks which often the others might have been selling. And we all discover we now have the writer to be grateful to for that. Most of the explanations you made, the straightforward site menu, the relationships your site give support to foster – it’s many exceptional, and it is helping our son in addition to our family consider that this situation is cool, and that is very vital. Thank you for everything!

  16. cheap paul george shoes
    20th July 2022 at 5:17 pm #

    I wish to express some appreciation to the writer for bailing me out of such a trouble. Right after surfing around throughout the the web and getting basics which were not helpful, I assumed my entire life was gone. Living minus the answers to the difficulties you’ve fixed all through your entire short post is a critical case, and those which might have negatively damaged my entire career if I had not discovered the blog. Your good natural talent and kindness in dealing with all the things was important. I am not sure what I would have done if I had not come across such a solution like this. I’m able to at this time relish my future. Thanks for your time so much for the reliable and effective guide. I won’t hesitate to refer your blog to anyone who wants and needs care about this subject matter.

  17. supreme new york
    24th July 2022 at 11:54 pm #

    I must point out my love for your kindness supporting those who need guidance on your field. Your very own dedication to passing the solution across became surprisingly valuable and has constantly helped regular people much like me to arrive at their endeavors. Your invaluable publication means a great deal a person like me and far more to my colleagues. Thanks a lot; from all of us.

  18. bape
    6th August 2022 at 6:40 pm #

    I must point out my love for your kindness supporting persons that require help with this important area of interest. Your personal commitment to passing the solution all-around had been definitely functional and has consistently helped somebody much like me to reach their targets. Your personal informative key points can mean so much to me and substantially more to my mates. Thanks a ton; from all of us.

  19. cheap kobe basketball shoes
    6th August 2022 at 6:46 pm #

    I needed to put you one tiny word to be able to say thanks a lot yet again on the marvelous basics you have featured at this time. It was surprisingly generous with you in giving unhampered precisely what numerous people might have sold for an e book in making some money for themselves, most importantly seeing that you could have tried it if you ever considered necessary. Those inspiring ideas likewise worked as a great way to comprehend other people have the identical desire similar to my very own to learn very much more pertaining to this matter. I believe there are several more pleasant situations ahead for many who find out your blog.

  20. westbrook shoes
    10th August 2022 at 4:00 pm #

    I needed to write you one little remark to finally thank you so much yet again regarding the pleasing principles you’ve discussed in this article. It’s remarkably generous of people like you to make openly exactly what numerous people might have advertised for an e-book to earn some money for their own end, and in particular seeing that you might have tried it if you wanted. These tips in addition acted like a great way to fully grasp other people online have similar fervor much like my own to find out many more concerning this condition. I am certain there are lots of more fun sessions in the future for many who take a look at your site.

  21. golden goose
    14th August 2022 at 4:05 am #

    My husband and i felt so excited Chris managed to carry out his studies from your ideas he gained from your very own weblog. It is now and again perplexing just to always be freely giving tricks which most people may have been trying to sell. And we also grasp we have you to appreciate for this. All the explanations you’ve made, the straightforward web site navigation, the friendships you can make it easier to foster – it’s got mostly incredible, and it is facilitating our son in addition to the family know that that content is amusing, and that’s exceedingly serious. Many thanks for everything!

  22. jordan 6
    18th August 2022 at 6:50 am #

    I would like to express my gratitude for your kind-heartedness supporting people that have the need for guidance on your theme. Your very own commitment to getting the solution up and down ended up being remarkably advantageous and has in most cases made many people much like me to get to their endeavors. Your amazing informative guideline implies this much a person like me and a whole lot more to my peers. Thank you; from everyone of us.

  23. goyard outlet
    28th August 2022 at 1:09 am #

    I have to convey my passion for your kindness for all those that have the need for assistance with this area of interest. Your special dedication to getting the solution up and down appeared to be amazingly good and has usually allowed girls like me to get to their objectives. The helpful facts indicates much a person like me and much more to my colleagues. Many thanks; from each one of us.

  24. yeezy supply
    28th August 2022 at 1:09 am #

    My spouse and i were so glad that Peter managed to finish off his basic research through the entire precious recommendations he received while using the web page. It’s not at all simplistic to simply be giving freely instructions which often men and women may have been selling. We consider we have you to appreciate for that. Those illustrations you have made, the easy web site navigation, the relationships you can make it possible to engender – it is everything terrific, and it’s really assisting our son in addition to our family recognize that the subject is enjoyable, which is certainly wonderfully serious. Many thanks for all the pieces!

  25. User Login
    5th June 2023 at 5:02 am #

    The point of view of your article has taught me a lot, and I already know how to improve the paper on gate.oi, thank you. https://www.gate.io/zh/signup/XwNAU

  26. 147745 207794Thank you for your really excellent data and feedback from you. car dealers san jose 342007

Leave a comment